Custom Build
Need something these ten don't cover? Tell us what you need and we'll build it around your exact process, so it fits right in.
Built around you · No exceptions
View system →Team size:
We build the operating system that answers them. Business intelligence and operational systems, assembled on top of the stack your firm already runs. Nothing gets ripped out.
MarketingMarketing
RecruitmentRecruitment
FinancialFinancial
EmployeesEmployees
Sits on top of
BullhornRecruiteeGrippHubSpotAsanaGoogle WorkspaceVincereMeta AdsWhatsAppOutlookSupabaseSheetsBullhornRecruiteeGrippHubSpotAsanaGoogle WorkspaceVincereMeta AdsWhatsAppOutlookSupabaseSheets
See it in action
No slides, no theory. Watch the operating system running on a live recruitment desk, from the first signal to the finished placement.
Live KPI dashboard, updated in real time
Every candidate ranked automatically
New vacancies surfaced before competitors call
Reports generated and sent, zero manual work
WhatsApp prescreening running around the clock
0
Billable hours returned to one firm, every month
0
Workflows fully automated, end to end
0
Warm sales leads surfaced weekly, before competitors call
0
Typical days from onboarding form to a live system
The situation
Your ATS knows. Your CRM knows. The finance sheet knows. But the answer to a simple operational question sits across four tools and two people, so it gets estimated instead of known, and decisions get made on the estimate.
AThe Monday report takes three hoursPulled by hand from the ATS, cleaned in a spreadsheet, formatted, sent. Every week, by someone billable.
BNobody knows which client is actually profitableRevenue is visible. Cost to serve isn't. So the loudest account looks like the best one.
CVacancies are found after competitors have calledJob boards get checked when someone remembers. Career pages almost never.
DCandidates wait days for a first responseFirst round qualification is a recruiter typing the same six questions into WhatsApp.
ECapacity is a feeling, not a numberOne desk is drowning, another has room. You find out at the end of the quarter.
Architecture
Four layers. The bottom one is already yours: we read and write to it, not replace it. Everything above is built to your process, your fields, your definition of a good placement.
Layer 04 — OutcomeOne place to look
Less searching. More clarity.
OwnerOps directorConsultantsClients
Layer 03Business Intelligence
MarketingRecruitmentFinancialCapacityClient Portal
Layer 02Operational systems
Vacancy TrackerCandidate SourcingCandidate PoolCandidate IntakeReportingJob PublisherCampaign TrackerConversation HubRecruiting Intelligence
Layer 01Connected data
One definition per metricTwo way syncGDPR & data residency
Already yoursYour existing stack
BullhornRecruiteeGrippHubSpotAsanaWorkspaceMeta AdsFinance sheet
What gets built
Not isolated systems working alone. Each one writes into the same connected data layer, which is why the intelligence above it is trustworthy. Click any system to see how it works.
Custom
Intelligence
Business Intelligence
One dashboard for marketing, recruitment, financials, and team workload, always up to date.
One single source of truth
View system →Sourcing
Candidate Sourcing
Give it a job description and it finds, filters, and ranks the best candidates for you from 30+ sources, in minutes instead of hours.
Faster shortlists · Better fit
View system →Sales
Vacancy Tracker
Point it at a company and it watches their careers page and the job boards for you, so you hear about openings first.
Nothing missed · First to know
View system →Marketing
Job Publisher
Give it a job description or a photo and it writes the ad and creates the visual for you, ready to post the same day.
On brand · Every time
View system →Marketing
Campaign Tracker
Tells you which campaigns are falling short of target, straight from the numbers already on your dashboard.
Underperformance caught early
View system →Operations
Conversation Hub
Every interview written up automatically, with a plain assessment of how it went.
Every call, on record
View system →Operations
Reporting
Turns the numbers already on your dashboard into a clean, client-ready report in one click.
Client ready in one click
View system →Operations
Candidate Intake
First round questions answered over WhatsApp, whenever suits the candidate. Your team picks up already informed.
Always on · Zero wait
View system →Sourcing
Candidate Pool
Every candidate you already have checked against each new vacancy, with an outreach message ready to send.
Nothing in your pipeline wasted
View system →Intelligence
Recruiting Intelligence
An up to date picture of every company you track: who's hiring, who's funded, who's cutting back.
Always watching · Never caught off guard
View system →And it doesn't stop there
Got something else in mind?
Tell us about it, no pitch, just a conversation.
How it runs
You see the full blueprint, the stack and the cost before anything is built. No commitment is asked for until that point. Click any stage for details.
01
Conversation
Bring a problem, an idea, or a process that annoys you. Thirty minutes, no deck.
View stage →02
Discovery
We walk your actual workflows: the tools, the handovers, the spreadsheet nobody admits to. We map where hours and margin leak.
View stage →03
Blueprint
The complete architecture: systems, integrations, timeline, cost. Enough detail to decide, or to walk away, before a line is built.
View stage →04
Build & test
We build and your team tests alongside us. Edge cases get found by the people who will live with the system.
View stage →05
Handover
Live, documented, running in your environment, in your brand. Then we measure what actually changed.
View stage →Eight months embedded
NetherlandsRPO & interim recruitmentRecruitment marketing
What changed
- 150+ billable hours saved
- Optimized and integrated AI end to end
- Sales leads surfaced before competitors called
- One connected view across recruitment, sales, operations and finance
"Complex operational challenges were turned into smart, practical automation that genuinely improved our workflows. Reliable, detail-oriented, and always thinking several steps ahead."
Client voices
Very easy to work with and delivered exactly what was needed. Reliable execution, quick communication, and strong understanding of workflow automation requirements.
Everything was delivered exactly as requested and explained clearly throughout the process. Flexible, responsive, and highly knowledgeable in AI automation systems. The final setup worked perfectly, and we immediately planned additional enhancements afterwards.
Working with Instack AI across multiple projects has been an outstanding experience. Extremely proactive, highly professional, and consistently delivering high-quality work. Complex operational challenges were turned into smart, practical automation solutions that genuinely improved our workflows. Reliable, detail-oriented, and always thinking several steps ahead.
Delivered high-quality AI automation work with strong technical understanding and efficient implementation. Professional communication and dependable delivery throughout the project.
Great collaboration from start to finish. Very supportive even after project completion, with strong communication and a proactive mindset toward improving social media automation and operational workflows.
Excellent communication, strong technical knowledge, and consistently high-quality delivery across multiple projects. Great ideas, reliable execution, and a very collaborative working style. The systems delivered worked exactly as intended and significantly improved our content and automation workflows.
Very professional and patient throughout the entire project. Everything was explained clearly, communication was excellent, and the process was handled in a way that made complex automation systems easy to understand. Would absolutely work together again on future projects.
An absolute game-changer for our automation systems. The collaboration was smooth from day one, with a strong focus on problem-solving, execution, and long-term scalability. Great technical expertise combined with a highly collaborative approach.
Very easy to work with and delivered exactly what was needed. Reliable execution, quick communication, and strong understanding of workflow automation requirements.
Everything was delivered exactly as requested and explained clearly throughout the process. Flexible, responsive, and highly knowledgeable in AI automation systems. The final setup worked perfectly, and we immediately planned additional enhancements afterwards.
Working with Instack AI across multiple projects has been an outstanding experience. Extremely proactive, highly professional, and consistently delivering high-quality work. Complex operational challenges were turned into smart, practical automation solutions that genuinely improved our workflows. Reliable, detail-oriented, and always thinking several steps ahead.
Delivered high-quality AI automation work with strong technical understanding and efficient implementation. Professional communication and dependable delivery throughout the project.
Great collaboration from start to finish. Very supportive even after project completion, with strong communication and a proactive mindset toward improving social media automation and operational workflows.
Excellent communication, strong technical knowledge, and consistently high-quality delivery across multiple projects. Great ideas, reliable execution, and a very collaborative working style. The systems delivered worked exactly as intended and significantly improved our content and automation workflows.
Very professional and patient throughout the entire project. Everything was explained clearly, communication was excellent, and the process was handled in a way that made complex automation systems easy to understand. Would absolutely work together again on future projects.
An absolute game-changer for our automation systems. The collaboration was smooth from day one, with a strong focus on problem-solving, execution, and long-term scalability. Great technical expertise combined with a highly collaborative approach.
Great collaboration from start to finish. Very supportive even after project completion, with strong communication and a proactive mindset toward improving social media automation and operational workflows.
Excellent communication, strong technical knowledge, and consistently high-quality delivery across multiple projects. Great ideas, reliable execution, and a very collaborative working style. The systems delivered worked exactly as intended and significantly improved our content and automation workflows.
Very professional and patient throughout the entire project. Everything was explained clearly, communication was excellent, and the process was handled in a way that made complex automation systems easy to understand. Would absolutely work together again on future projects.
An absolute game-changer for our automation systems. The collaboration was smooth from day one, with a strong focus on problem-solving, execution, and long-term scalability. Great technical expertise combined with a highly collaborative approach.
Very easy to work with and delivered exactly what was needed. Reliable execution, quick communication, and strong understanding of workflow automation requirements.
Everything was delivered exactly as requested and explained clearly throughout the process. Flexible, responsive, and highly knowledgeable in AI automation systems. The final setup worked perfectly, and we immediately planned additional enhancements afterwards.
Working with Instack AI across multiple projects has been an outstanding experience. Extremely proactive, highly professional, and consistently delivering high-quality work. Complex operational challenges were turned into smart, practical automation solutions that genuinely improved our workflows. Reliable, detail-oriented, and always thinking several steps ahead.
Delivered high-quality AI automation work with strong technical understanding and efficient implementation. Professional communication and dependable delivery throughout the project.
Great collaboration from start to finish. Very supportive even after project completion, with strong communication and a proactive mindset toward improving social media automation and operational workflows.
Excellent communication, strong technical knowledge, and consistently high-quality delivery across multiple projects. Great ideas, reliable execution, and a very collaborative working style. The systems delivered worked exactly as intended and significantly improved our content and automation workflows.
Very professional and patient throughout the entire project. Everything was explained clearly, communication was excellent, and the process was handled in a way that made complex automation systems easy to understand. Would absolutely work together again on future projects.
An absolute game-changer for our automation systems. The collaboration was smooth from day one, with a strong focus on problem-solving, execution, and long-term scalability. Great technical expertise combined with a highly collaborative approach.
Very easy to work with and delivered exactly what was needed. Reliable execution, quick communication, and strong understanding of workflow automation requirements.
Everything was delivered exactly as requested and explained clearly throughout the process. Flexible, responsive, and highly knowledgeable in AI automation systems. The final setup worked perfectly, and we immediately planned additional enhancements afterwards.
Working with Instack AI across multiple projects has been an outstanding experience. Extremely proactive, highly professional, and consistently delivering high-quality work. Complex operational challenges were turned into smart, practical automation solutions that genuinely improved our workflows. Reliable, detail-oriented, and always thinking several steps ahead.
Delivered high-quality AI automation work with strong technical understanding and efficient implementation. Professional communication and dependable delivery throughout the project.